How to Write a Letter of Request

 Request letters are something that one can put to good use when one has to get some job done or wants something from an official.

Purpose of Writing a Request Letter

The purpose can be anything ranging from asking for a promotion within your company, asking for a transfer for some personal reasons, asking for some information which you do not have access to, requesting for an interview, requesting a reconsideration, requesting for a recommendation letter, etc. The scope for asking for this letter is not restricted to official purposes alone, but at the same time it is necessary to remember that one is asking for a favor here and the person whom you address has all the rights to deny it.

Introduce Yourself

Give reference to the recipient about yourself, in other words an introduction, and also information about the request you are making. For example, if it is related to acquiring refund of fees you paid for taking admission in a college, write the receipt number and date as reference to your issue and then write the body of the letter. Another example can be for rechecking your answer sheet of an examination, kindly check the sample request letter in the following section.

Language of the Content

The language for writing this letter should be formal and very polite if it is something related to wanting official information. In case you are writing for acquiring a duplicate copy of mark sheet or any other important document, the tone of the letter should be apologetic.

Mention the Reason

It is advised to cite reasons for requesting whatever you are asking for. It adds credibility and shows that you are responsible too. The example given below will elaborate more on it.

Request Letter Sample

From

Torque Earnest

Grade 10 Student

Section A

Central School

Date : 04/27/12

To

Principal

Central School

Washington DC

Subject : Request for rechecking my Mathematics answer sheet of May 2012 (final examination)

Respected Sir,

I write to you with a lot of hope and an earnest request. I am due for getting inducted in the Air Force on June 29, 2012. However, the only thing which will stop me from joining the air force is my mathematics marks. Sir, I request you to kindly get my answer sheet re-evaluated as I am very sure I had written it well. Could it be possible that my answer sheet was interchanged or something of this kind?

I have cleared the National Defence Services Examination and appeared for the selection interview too. I have attached the letter from the Air Force Headquarters along with this letter. If I am able to fetch 60% marks in Mathematics, I will fit into their criteria.

Sir, my future lies in your hands now and yet I can only request and hope for the best. In case, it is not possible for do the needful Sir, I shall remain obliged to you for at least considering this letter of mine.

Yours faithfully,

Torque Earnest

Roll No. 1248

Enclosure: Joining letter from Air Force Headquarters

With this request letter writing example as a guideline, you can draft your letter and do remember to furnish any documents you mention in the letter.
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Writing a Birthday Letter

Birthday is a very special occasion and unlike the popular trend of asking for a party from the birthday girl or boy, it is more valued when the loved ones give them a party, that is to say, they should feel others are celebrating the special occasion. There are different ways of valuing a person and expressing your love or happiness. Writing a birthday letter is a good idea, as it gives you a chance to reiterate the times you have been with the person and enjoyed those times. The idea is to make the person feel special. What else can be more precious than loving words in letter on such occasions? Material things can come and go, diminish with time, lose its value, but the essence of emotions in words is evergreen. Following is a sample of how you can write the letter.

Birthday Letter Sample

This example letter is written by a friend to her friend who has joined the military services and they have not met for a long time.

Most affectionately Ernest,

It is the first time we are not together on your birthday in the five years of knowing each other. Today, when you are not there with me, I remember all the crazy stuff we did together and how we collected our pocket money to watch movies and go to the theatre, hiding from our parents.

A year has passed that you wrote to me. Writing letters has surely taken a backseat because of call of the nation and I understand. Today, I feel immensely proud of you not only for being a good human being at heart, but for having achieved something that none of our batch mates have been able to. And that is why my emotions are lying heavy on my heart and I thought of writing to you. My watery eyes are looking at your photograph in uniform in the official stripe wetting ceremony you sent last time.

I wish you a very happy birthday and may the Almighty give you capabilities that equal your challenges and may your dream of becoming the Commander of your passing out parade be fulfilled. Wishing you the choicest of blessings and lots of love and luck! Praying for you.

You have made us all proud. Hope to see you soon. Enjoy your special day.

Your ever loving friend,

Maria

Apart from reminiscing the past, you many also talk about what the person means to you, his or contribution in your life, what you have learnt from him or her, etc. Appreciate the person and be earnest while writing a birthday letter.

General Tips for Writing a Thank You Letter

Writing a thank you letter is all about making the recipient feel delighted and happy for the assistance they have provided or some help they have extended. This stands true in cases of both, personal as well as professional scenario. Given in the following are some sample thank you letters for different purposes.

Tips for Writing Thank You Letter

• Analyse if the time is proper for sending the letter (time sensitive)
• Address the letter personally
• Give reference to context
• Elaborate on why you are thankful
• Keep the tone of the letter polite
• Appreciate the deeds of the recipient
• You may mention about how the incident or deed helped you

Refer to the following thank you letter examples, to have an idea about the content of the same.

Professional Thank You Letter

Dear Miss. Maria,

I write to you to express my heartfelt gratitude for your donation for our new venture, Heaven's Abode Orphanage. We are getting volunteers for our first ever project on social work, but the main problem is the funds. You helped us to kick start the venture and I assure you it will be a success.

You are most welcome to drop into our corporate office any time you feel like knowing about the updates. We will be more than happy to have you.

Earnest regards,

Mrs. Ruby Donier

Business Thank You Letter

Dear Mr. Roger,

I wish to thank you for your timely intervention and support at the eleventh hour of the important business deal. Getting the ABC party's deal was of utmost importance to us and had it not been for your presentation, we would have surely lost the deal.

The incident was a learning experience for us and we will surely take it up with our marketing department to have a backup presentation and brief each one of us about it.

Once again, I thank you heartily.

Warm regards,

Daniel Richards

Personal Thank You Letter

My Favourite Teacher,

This letter should not be a surprise to you, as you are many students' favourite. I am one amongst those students and today when it is the last day at school, I wish to thank you for developing my interest in Mathematics and now I have decided to choose Engineering as my career field. Had it not been for your wonderful teaching methods and understanding nature, I do not think I would have ever liked Maths.

Thank you Ma'am for everything you shared with us in the class and for the personal efforts to put in getting our basics right.

Yours sincerely,

Robert Samuel

Grade 12^th Student

There is no specific formal format for writing the thank you letter to anyone, same in welcome letter but it is necessary to mention he reason of why you are thanking the recipient.